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Unable to provide access to colleagues for View only, to my dashboard.

Posted on 07-01-2024 02:55 AM
Kartik07
Bronze 1
Bronze 1
Reply posted on --/--/---- --:-- AM

Hi, is there a way to share the access of view only, for the visualization, with the other person, not having their account linked to google. It's mentioned in help section of Looker Studio, that it's not a mandate for view access, but only for editing access.

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Posted on --/--/---- --:-- AM
lauratilton
Silver 1
Silver 1
Reply posted on --/--/---- --:-- AM

If someone doesn't have a Google account to access the dashboard, you'd need to set it up as Unlisted, so that anyone with the link can access it.

If you want to set it up with a "password" of sorts (not super secure, but it's something), you can:

  • create a open-ended text parameter ("Parameter') and place an input box on your dashboard so that the user can enter a value.
  • a calculated field ("Include") that returns a 1 if the user enters a parameter value that matches the password and a 0 if it doesn't [IF(Parameter="Password",1,0)] 
  • set a report-level filter to include where Include=1
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