Shared drives

[Hatroa]

Hi all,

To often when people quit or leave the company, and after the "suspension period" is done and the person is removed from the domain some files from shared drive goes away with the user.

I always ask about this before deleting, but I do not always get the "correct" answers.

Is there a way to check subfolders on shared drive in admin? so I can avoid using backup when these things happens?

Appreciate all tips and answers

[paul_lees]

@Hatroa If a user moves a file to a Shared Drive and owner of the file becomes the Shared Drive itself, and not the user. Therefore if the user is deleted the file will remain on the Shared Drive.

Are you able to provide further information to your problem?

[Hatroa]

That makes sence.

Though this has happen several times when I have removed old employees.

The file(s) disapears for all other user in our domain that has access to that drive, can there be any other reasons for this happening?

And yes. I am still a rookie in google workspace (1 year)

[paul_lees]

It's likely that the files are not in a Shared Drive, or it may be that someone has created a shortcut to someones folder or file and not moved the real file to the Shared Drive (but that's unlikely).

Unfortunately without troubleshooting the past issue, it's difficult to say what's happening.

The main thing is that files in Shared Drive remain even after the creator has been deleted.

[Hatroa]

Allright!

Thank you for quick response and help.

I am working on policies for the use of shared drives on campus, and I will keep this in mind when people add files also.

For now I will make sure that the shortcut issue is not the problem and take it from there.

Thanks!