Are users with a disabled google account still active in Looker?

[MiaData]

We have Google Workspace and use Looker. When an employee is terminated, we disable their Google account, so they cannot log into Looker. Do we still need to disable the person in Looker as for them to not count against our viewer licenses, or do they already not count, when their account is disabled?

[ruthc · Accepted solution]

They still count as a permissioned user if they have not been disabled in Looker, even if they cannot physically access Looker. Anyone with an active Looker account + the access_data permission consumes a licence.

If you have access to the System Activity Explores in your Looker instance, you can get a quick count of the total number of users who are consuming a licence:

https://<<your_looker_instance_url>>/explore/system__activity/compliance_user_permissions?fields=compliance_user_permissions.total_users&f[compliance_user_permissions.created_date]=today

[MiaData]

Yeah, that's what I feared. It gives quite the overhead on the administration, that they need to be disabled in Looker as well. One can hop this will be a feature in the future so it happens automatically.

[ruthc]

You could probably use the Looker API to write a script to automate this... but that in itself is a pretty big overhead.