How to create the directory of reports that is needed for stakeholders to view the dashboards?

[Saranyasuresh9]

How to create the directory of reports that is needed for stakeholders ? Like if we have many folders on the Looker and want only the selected members to view selected dashboards ? how to do it?

[MarieDocs]

Hi! To create a directory that only certain Looker users can view, you will need someone with an Admin Looker role to configure your Looker instance to use an open system with restrictions and be sure to change the All Users group's access to View on the Shared folder. 

Once that system is set up, you can use the following steps to get what you want:

1. Create a folder to contain your dashboards within the Shared folder (or a subfolder of Shared if you prefer - note that subfolders inherit the access level settings from their parent folder).
2. Set the folder access level to View or Manage Access, Edit for the users or groups you wish to give access to the folder.
3. Remove the folder access level for the All Users group, by selecting the X next to the group.
4. Move the dashboards into the folder you created.

[MiaData]

Can the opposite be done too?

We have a user group who would benefit from only seeing 1 folder, so I would like to hide all other folders in "Shared" for this group, while "all users" should still see them.

This should-not-see-everything-group consists of very few people, while we have a lot of users in general, that we don't want to start splitting out into groups or have to manually assign a group every time someone new logs in.

[robertcarr]

Hi @MiaData 

You would need to create a group for all users besides the "should-not-see-everything-group" of users. You can either programmatically do this with the API or use the Admin Power Pack (I recommend the latter) https://github.com/looker-open-source/admin_power_pack.

Regards,
Rob

[MiaData]

Thanks, Rob!
This sounds just like the thing we need. However, I am not able to install it via Git / Marketplace. It seems there is an error, even though I am using the documentation directly

[finn_google]

Hi @MiaData, does the second installation option from the README work? There is an open issue installing the admin power pack via Marketplace.

[MiaData]

Yes, the other option works 🙂