Solved: Different Folders each day for attachments

Dan_Oliphant · 10-02-2020 07:54 AM

I am wondering if its possible to dynamically change the folder used for the attachments based on date. In other words, we send out bills clients daily, and I would love to have a different folder in drive each day with the bills. Can you have the filepath be dynamic?

Suvrutt_Gurjar

If I have correctly understood your requirement, yes one can have dynamic folder path.

Appsheet can create a folder path on its own on a daily basis as you need.

You could name the folder path something like below. It will create a new folder such as “ByDate-10022020” with changing date daily , under main folder “ClientBills” in the example below. You could suitably change the folder names etc.

CONCATENATE(“ClientBills/ByDate-”, TEXT(TODAY(), “MMDDYYYY”))

My latest testing showed that one can name the expression without enclosing it in << >> parenthesis as mentioned in article.

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Suvrutt_Gurjar

If I have correctly understood your requirement, yes one can have dynamic folder path.

Appsheet can create a folder path on its own on a daily basis as you need.

You could name the folder path something like below. It will create a new folder such as “ByDate-10022020” with changing date daily , under main folder “ClientBills” in the example below. You could suitably change the folder names etc.

CONCATENATE(“ClientBills/ByDate-”, TEXT(TODAY(), “MMDDYYYY”))

My latest testing showed that one can name the expression without enclosing it in << >> parenthesis as mentioned in article.

Samy_Kermia

Hey! I can’t find the right way to explain it to them: “Hey! What’s highlighted is the file name, and before that are the folders!” Luckily, I’m bald, or I would’ve pulled all my hair out! 😂

Dan_Oliphant

Thanks! Works perfectly

Suvrutt_Gurjar

You are welcome . Nice to know it works. You may wish to take a look at the following point, just in case it helps.

If there is a daily folder created , there will be many daily folders in a year ( max 365 but depending on working days , there could be 250 at least) . In couple of years , there will be many folders under one single parent folder and a bit difficult to search a specific day folder.

So it may be better approach to create a folder structure something like below

CONCATENATE(“ClientBills/”, TEXT(TODAY(), “MMM - YY”), “/”, "ByDate - ", TEXT(TODAY(), “MMDDYYYY”))

The above expression will have a monthly folder in the format Mar 20 , Sep 21 etc. under main folder and followed by 28 to 31 daily folders beneath.

You could of course have the best variation in the structure that suits your requirement. Hope this helps.

adiboo_adib

That what i search thanks will try.

adiboo_adib

Can you give me the formula for saving file automaticly by actual year folder’s name please

Suvrutt_Gurjar

Maybe something like
CONCATENATE(“Year - ”, TEXT(TODAY(), “YYYY”) )

adiboo_adib

Work great thanks

Uk

i've just tried this formula and worked,

For example

Create a folder in Default app folder = AppSheet Tutorial

create a Folder together with you Google Sheet data

Then, Create Bot

run data action

create formula:

CONCATENATE("/APSHEET TUTORIAL/create file/",[Column Name 1]&"-"&[Column Name 2]&"-"&[ID]&"-"&[GENERATE PDF],".pdf")