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Hi Google Workspace Community!
Stay up-to-date on all the latest with Google Workspace by reading our Google Workspace Customer Newsletter! This is where you can see a summary of major product updates, resources, learning, training, best practices, and events that can help you take productivity and collaboration with Google Workspace to the next level. (Looking for Google Cloud content? See the Google Cloud Customer Newsletter here)
To subscribe to this newsletter, click on the label, "Customer Newsletter." Then click on "Subscribe to this label." You can always manage your notifications and email subscriptions later on from your Community settings (more info on that here).
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- Highlighted content
- Google Workspace events
- Google Workspace learning, training, and certification
- Google Workspace product updates and announcements
- Google Workspace tips and tricks
- Google Workspace podcasts
Highlighted content
Don't miss the Google Workspace Summit: A new era of hybrid work, AI frontiers, and meaningful collaboration
The 2023 Google Workspace Summit is almost here! Join us on May 17 connect with Google Workspace leaders, learn from customers like TELUS, the US Navy, Globe Telecom and Equifax, and partners like SADA and SAP, as they share how they’ve overcome new challenges to accelerate innovation, modernize work, and engage the next-generation workforce.
Read our full blog post for all the details on US sessions. And if you’re located in Europe, Middle East, or Africa, visit our regional page to view summit events in your time zone. In Asia Pacific, you can view summit events in your region here.
P.S. 👉 The Google Workspace Community will be joining a live conversation here during the Summit to share real-time updates, including generative AI, multigenerational workforces, balancing innovation and security, frontline workers, remote work vs return to office, and much more.
Introducing Duet AI for Google Workspace
We’ve been embedding the power of generative AI across all the Workspace apps. These features help you write, help you organize, help you visualize, help you accelerate workflows, have richer meetings and much more. This powerful new way of working is what we’re calling Duet AI for Google Workspace.
This builds on the vision for Workspace we shared in March and the launch of generative AI features in Gmail and Google Docs to trusted testers. Learn more in our announcement blog.
Plus, sign up to express interest in joining Google Workspace Labs, a program for select organizations to experience with new generative AI features in Workspace and provide feedback to Google so we can improve the features before they’re broadly available.
Sharing the love: Our Google Workspace User Love YouTube playlist
The Google Workspace team recently launched the User Love YouTube playlist. In this new series, we’re collecting and sharing video testimonials from our users. Tune in each week to hear directly from our customers and users as they share:
- Why they LOVE Google Workspace
- Why and how they are teaming up with Workspace to get work done
- How their team and/or organization are influencing success within their industry
Celebrating 100,000 Community members
Last month, we reached a milestone in the Google Workspace Community (where you are now) - welcoming more than 100,000 members! See where we've come, where we're going, and get to know our top contributors in our celebration post here.
Google Workspace events
In addition the Google Workspace Summit mentioned above, we have an exciting lineup of events covering tips and tricks and answering your questions around change management and adoption, Smart Canvas, Google Docs, Domain Transfer, and more.
Check the schedule out below and let us know in the comments if there's a topic you want to hear about next!
May 23
How to maximize your productivity with Smart Canvas and Google Docs
Learn how to supercharge your productivity and collaboration using Smart Canvas with Google Docs, plus time for live Q&A.
May 23
No Code Appathon @ Stockholm
Join us in person in Stockholm for a day of hands-on experience with AppSheet, ample time for Q&A with the experts, and networking with like-minded creators.
June 19
AI & Automation: Driving Innovation with Google Workspace
Join us in person in Berlin to hear how AI and automation are being used to transform industries like healthcare, finance, retail and manufacturing, and how these technologies can be used to improve your business.
June 22
Build a data-driven culture with Google Sheets and Looker
Data is most helpful when people have the ability to derive insights and take action that make it valuable. With Connected Sheets, more people in your organization can use data to make decisions that drive efficiency, innovation, and growth. Learn how to get started in our live Q&A event on June 22nd.
June 28
Google Workspace change management and adoption best practices
Learn how to expand your organization's adoption of Google Workspace using product usage data and common change management best practices.
July 11
Understanding Google Workspace Domain Transfer
Google Workspace Domain Transfer is a service that allows you to merge two Google Workspace environments with no business interruption or data leaving the Google environment. Learn how to get started with Domain Transfer, including benefits, limitations, and best practices.
Google Workspace learning, training, and certification
Google Chat course videos are now available on YouTube
Google Chat is Google’s messaging software included with Google Workspace. This playlist describes an interactive course for Google Chat, available on Google Cloud Skills Boost.
To learn more about using, managing, and customizing Google Chat, check out the full training available on Google Cloud Skills Boost.
Play the Arcade to grow skills and earn swag
Complete games to earn digital badges and points to use towards prizes. There's no cost to participate, and games are available for a limited time, so play today! And don't forget to show off your badges and swag in the Learning & Certification Hub 😎
Google Workspace product updates and announcements
Check out our featured product updates and announcements from the past month below, and see the official feed for more details.
Have a question or feedback about one of these resources? Let us know in the comments! Our product owners would love to hear from you.
Build workflows across Google Workspace to connect user experiences across apps
Leading software companies like Atlassian, Asana, LumApps, and Miro are building integrations with Google Workspace apps to create more seamless experiences for our shared users. We’ve taken huge strides in making Google Workspace the most open and extensible platform, and we’re excited to unlock its potential further with new tools for developers and business users alike.
Combining the latest Generative AI capabilities from Google Cloud with the extensibility of Google Workspace, developers can soon build generative AI-powered apps and workflows across Google Workspace. Learn more.
React to messages quickly in Google Chat
Last year, we made it easier for you to access your most used emojis in Google Chat. Building upon this, we’re adding quick reactions in Chat, which displays your most frequently used emojis upon hovering over a message.
Create custom building blocks in Google Docs
We’re introducing custom building blocks in Google Docs, one of the latest innovations in smart canvas that brings people and data into a single workflow to save time and keep you focused. This feature enables you to save custom blocks of text, tables, and chips to build reusable components.
Easily expand and collapse content in Google Docs
We’re introducing a new feature that helps you minimize and expand sections within Google Docs.
New membership limits for Google Groups
We're increasing the limits for the number of direct and indirect group memberships for which a user can have:
- Direct: 3,000 memberships (increasing from 2,000)
- Combined direct and indirect: 7,500 memberships (increasing from 5,000)
Improving Calendar Interoperability
Microsoft Outlook users who also have a Google Calendar with the same email address can receive Google Calendar invitations and RSVPs in Outlook. A default meeting reminder will be generated in Microsoft Outlook if the invitation was created in Google Calendar to help make sure guests using Outlook do not miss events. Non-Google Calendar recurring events will be more systematically and accurately updated in Google Calendar.
Bringing pooled storage and shared drives to Business Starter
We're updating the storage model in Business Starter from per-user storage to pooled storage. As an added benefit of pooled storage, organizations with Business Starter will soon gain access to shared drives.
Enhancing spam protection in Google Drive
There will now be a dedicated spam folder within Google Drive to host unwanted files that are shared with you containing spam or abusive content.
Turn access to Bard on or off for your users
Earlier this year, we announced Bard, an early experiment by Google that lets you collaborate with generative AI. As a creative and helpful collaborator, Bard can supercharge your imagination, boost your productivity, and help you bring your ideas to life. Google Workspace admins will be able to turn access to Bard on for their users, in the Admin console under Apps > Additional Google services > Early Access Apps.
Quote a previous message in a Google Chat
To improve your web and mobile Chat experience in scenarios such as this, we’re introducing a feature that allows you to quote a previous message when sending a reply in a direct message, group message, or space (if configured with in-line threading).
Manage all spaces in Google Chat through the Admin Console
We’re introducing a new section in the admin console dedicated to managing spaces in Google Chat. Here, admins can see a list of all spaces in their domain, the members of those spaces, and take actions such as adding members or changing a members role.
Expanding upon Gmail security with BIMI
In 2021, we introduced Brand Indicators for Message Identification (BIMI) in Gmail, a feature that requires senders to use strong authentication and verify their brand logo in order to display a brand logo as an avatar in emails. Building upon that feature, users will now see a checkmark icon for senders that have adopted BIMI. This will help users identify messages from legitimate senders versus impersonators.
Providing greater visibility with additional Google Calendar statuses in Google Chat
Last year, we introduced the ability to see additional Google Calendar statuses like “In a meeting” or “In focus time” in Google Chat. Now, Chat statuses will include even more information, such as:
- How much longer someone is in a meeting or focus time
- If someone has an upcoming commitment within the next 10 minutes
- If someone has an upcoming out of office event within the next business day
Set a custom time period for messages to automatically be deleted in Google Chat
For select Google Workspace editions, admins can now define a duration after which their users' messages in Google Chat will be deleted automatically.
New Alert Center notifications for Apple push certificates
The Apple Push Notification Service (APNS) certificate is a critical component for advanced mobile management for iOS devices. This certificate expires yearly and requires manual renewal. If you don't renew the certificate, your organization’s iOS devices will not be able to access Google Workspace applications after the certificate expires. To help you stay on top of their renewal period and take action in a timely manner, we will notify you via the Alert Center and email when:
- Your certificate is 30, 10, and 1 day from the date of expiration.
- Your certificate has expired.
Introducing additional smart chip functionality in Google Sheets
Earlier this year, we added place chips, finance chips, and expanded date capabilities to Google Sheets as the latest innovations in smart canvas. We’re adding even more features that help you access and include rich, context-setting information directly in Sheets.
Full HD in Google Meet video calls and live streams
For select Google Workspace editions, you can set your Google Meet video resolution to 1080p. Similarly, we’re adding 1080p as a resolution option for live streaming video, an increase from 720p.
Enhancing tool discovery in Google Docs, Sheets, and Slides
We’re rolling out an enhanced tool finder at the top of Google Docs, Sheets, and Slides to make it easier for users to discover commonly used tools and features.
Co-present Google Slides in Google Meet
Building upon last year’s announcement of presenting Google Slides directly in Google Meet and the latest ability to view your speaker notes within Meet, we’re adding a new feature that allows multiple people to present together in Meet.
Better location context for events and RSVPs in Gmail
Earlier this year, we made it even easier to use RSVPs in Google Calendar to let others know how you’re planning to join a meeting. Now, you can do the same thing directly from an invite in Gmail. If you've set your physical or virtual working location, there will be a default join method for your RSVP.
Turn off the video feed for select tiles in Meet
You can now turn off the video feed from other participants during a Google Meet call. This can be helpful in situations where you want to focus your meeting view to just the presenter or hide participants with distracting video feeds.
Expanding admin privileges for Google Meet hardware devices
We’re increasing the number of admin privileges for Google Meet hardware devices from three to twelve. This gives admins more ways to delegate admin roles and access as it pertains to device data and management within the Admin console.
Assign admin roles to specific groups
Scale and secure your role-based access controls (RBAC) practice on Workspace by leveraging a new capability for role assignments to groups. You can now assign admin roles to groups in addition to or instead of individual users. For example, you can assign the service admin role to an existing group that contains all of the IT admins in your organization.
Set default label values for files in Google Drive
We’re expanding the automated classification capabilities of Drive labels to support setting default label values in addition to the current admin ability to apply labels by default.
New community features for Google Chat and an update on Currents
Although we are saying goodbye to Currents, we continue to invest in new features for Google Chat, so teams can connect and collaborate with a shared sense of belonging. Over the last year, we've delivered features designed to support community engagement at scale, and will continue to deliver more.
Streamlined file organization with the new Google Drive location picker
We’re introducing improvements to the web Google Drive location picker that enable you to quickly and efficiently select a location to organize files and folders. The updates include a new visual experience and helpful suggestions when moving files and folders or adding shortcuts to items in Drive.
Google Workspace tips and tricks
How to build no-code AI powered apps for Google Workspace with AppSheet
Learn about the new no-code Chat app builder and how to use it to build Chat apps in 5 minutes or less. You'll also explore the new AppSheet databases, a built-in database that enables developers to easily and securely manage app data.
Simple ML for Sheets: ML without coding
Simple ML for Sheets is a Google Sheets addon that helps you use machine learning (ML). Designed for beginners, it enables you to work without coding or ML expertise. Learn how you can use Simple ML for Sheets on your own data and bring the power of ML to your business.
Extend Google Workspace using apps, APIs, and workflows
Learn about our vision for AI, including how it will shape productivity and collaboration. You'll also get the latest updates on extensibility and workflow tools the Google Workspace platform brings to your organization.
Google Workspace Productivity Tips
- Host controls in Google Meet
- Learn how to set rules for your Google Forms questions
- Link to a custom range in Google Sheets
Google Workspace Account access issues: Troubleshooting tips and tricks
Learn how to resolve common Google Workspace Account access issues, including how to reset your admin account password and how to troubleshoot if you don’t have a recovery email or phone number for the account.
How Google Workspace and AppSheet are accelerating productivity in the Healthcare industry
Learn how Google Workspace and AppSheet can help the Healthcare and Life Sciences industry with their productivity goals, including a customizable app template.
Google Workspace cost optimization and user management
Check out our three-post series answering FAQs around Google Workspace user management and cost optimization.
Get enterprise ready with Google Meet: Latest features, what’s coming next, and FAQs
Learn about the latest Google Meet features to help you better connect and collaborate, plus get a sneak peek into new upcoming Meet features and enhancements.
Google Workspace podcasts
Manage Spaces from the Admin Panel FINALLY! Quote Messages in Chat, Turn on Bard Access in Admin Listen here
Watch Out for Malicious Actors Using Admin Access Groups to Gain Access They Shouldn't Have! Listen Here
Google Chat is Catching Up To Slack with New Features including Announcement Only Rooms Listen here
RIP 3rd Party Google Assistant Displays, Meet Hardware ChromeOS M103, Project Starline Update...! Listen here
Generative AI Comes to Google Workspace, Google Drive Search Chips, Connected Sheets for Looker...! Listen here
Check out Google Workspace Recap for more.