As Admin, how can I edit and add users calendars

[BenElecInn]

• Hi. 
  I'm the business owner and also Workspace Admin.  We are trying to have all users set up a Google Cal that will sync with a software we use.  
  
  Workflow seems to be:
  
  
• Log-in
• set up an additional calendar.
• Change settings to public,
• default event permissions to busy

copy sharing link and send this to me. 

We are having issues getting this set up, most of the staff are on iPad only and its a little like herding cats!!!!

So I want to do this all from the admin side.  Is this possible?  

In the help documents i've seen it referred to  few times that Admin has access to all calendars but can't seem to figure out how to do this.  

Am I better off creating the calendar then exporting it to each user?  

Should I be using "my Calendars" or "Other Calendars" for this? 

Is there a was to do this in bulk instead of logging into each user account individually? 

Workspace Admin panel doesn't seem to have these sort of setting available. 

Thanks in advance.  

[cryptochrome]

Hi,

you don't want to set the calendar to public, as that would allow anyone, including people outside your organisation, to see the calendar (if they have the link). 

The best way to share a particular calendar with people or groups of people inside the org is to use the calendar sharing setting inside the calendar. The owner of the calendar (for example, an admin or anyone else, really) creates a calendar, then goes into the calendar setting. There you will find a section for sharing the calendar with others. There you can specify whom to share the calendar with (can be individuals and also entire groups) and what permissions they should get. 

Once the calendar is shared as described, others can find the calendar in their own calendar and add it to their own calendar. 

Here you can find detailed instructions:

https://support.google.com/a/users/answer/37082

Note that the admin can set up some additional settings in the admin console to control calendar sharing. More details on that here:

https://support.google.com/a/answer/60765

Hope this helps. Let us know if you have any questions.

[BenElecInn]

Thank you for the reply.  this is super helpful.  

Are you saying I should create a calendar for each employee, share it with them and also post that sharing link into our software? 

Rather than getting the employee to do it at their end? 

[cryptochrome]

Look at a calendar as if it was a file you share. One person creates and ownes the file, but shares it with multiple people. Everbody the calendar was shared with, automatically has access to the shared calendar and can see it in their calendar app. 

Depending on the permissions the calendar owner/creator grants, others can see and edit the calendar (add new events, for example). 

Everybody will see the same calendar, there is no need for you (as an admin) to create a new calendar for each employee. 

Let's say you have a user group called "all employees" which contains all your users. Then you create a new calendar in your calendar app, called "Team Calendar". Then you go into the settings of the newly created Team Calendar and share it to the user group "All Employees". Once you have done that, everybody who is in the group "All Employees" will see the "Team Calendar" in their calendar app. 

Hope this makes sense 🙂   If not, feel free to ask more questions. 

[Belpaulhucks]

When a new one is created does that mean appointments have to be manually scheduled on both or will it schedule on both when scheduled on original calender?

[dh0411]

Is there a way to automate subscribing to multiple calendars via a shell script or AppleScript?

[roymeo]

I ended up here because I'm trying to Admin our Workspace and was told some calendar existed and I was searching for how to actually find it based on rumor and a name.  Only way I have found worked:  Admin > Reporting > Audit and investigation > Calendar events and searching on Calendar ID that contains "c_" to identify candidate calendars.

[icrew]

You can do this with the free, open source, command-line, indispensable GAM tool. Check out:

• GAM: https://github.com/jay0lee/GAM/wiki
• GAM Advanced (a variant with a few more features): https://github.com/taers232c/GAMADV-XTD3/wiki
• and the mailing list at https://groups.google.com/forum/#!forum/google-apps-manager

for more details.

Specifically, see https://github.com/GAM-team/GAM/wiki/CalendarExamples#printing-the-calendars-a-user-has-listed

Hope that helps,

Ian