Drive Sharing Setting: Distributing content outside of your organization

Goal: We have a partner (external) organization with a Shared Drive that would like certain users to add files during a particular project. Our current settings are disallowing this as intended because currently "Distributing content outside of [your organization]" is set to "No one." At least for a short time I need to allow these users to put files in the external Shared Drive.

  1. What are the most restrictive settings required to achieve our goal? Currently my idea is to make a group, and set the "Distributing content outside of [your organization]" to the value "Only users in [your organization]" for only that group. I think this would make exfiltrating files trivial, even to personal Google accounts.

  2. Does anyone have clarity on the impact of the options for "Apps > Google Workspace > Drive and Docs > Sharing settings > Sharing options > Distributing content outside of [your organization]?" In particular, the documentation is pretty bad on the differences between "Anyone" and "Only users in [your organization]." What is the true difference between those two options? Source: https://support.google.com/a/answer/7662202#control_sharing_for_your_organization

Note: Adding the partner organization's domain to the Drive's Sharing settings > Alllowlisted Domains didn't help, sadly.

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What this setting does, in general, is allow users to transfer files from internal shared drives to external Google Drive folder or shared drives (think of copying files from your Shared Drive to the Shared Drive of a client). 

The difference between "Anyone" and "only users in your organization" is that "Anyone" really means anyone. Example: You have given access to your Shared Drive to an external party (e. g. invited a partner or client to the Shared Drive). If the option is set to "Anyone", they would be allowed to "distribute" your content. When set to "Only users in your organization", these external users would not be able to distribute your content. 

I hope this makes sense. 

 

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