This has had me banging my head against a wall for a couple of years now - trying to find a solution that chooses between delegated mailboxes vs. shared inbox vs. simply sharing a password to an account. If there is another choice, I would love to hear it.
Here is the situation:
We are a small, non-profit club. Specifically, a group of beekeepers in our local community (like every other social club in every town, except we do have 501c3 tax status). Our non-profit status comes because we run a Youth Beekeeping program which teaches kids how to be beekeepers.
Fwiw, this allows us to use GSuite for non-profits for our club.
So in Gsuite, we have accounts for the club officers (PII Removed by Staff, etc.). When we hold elections and a new person takes a position, I use the admin account to change the name & password - the new person inherits the old account (which is great for keeping things going).
As a part of our youth program, we put on a fund raising event once a year. We have people in the club on a committee to run the event.
- (PII Removed by Staff) - this person arranges the venue & usually gets the speakers
- (PII Removed by Staff) - this person talks to the various companies that will come to the event as a vendor
- (PII Removed by Staff) - this person is the one that handles all of the people registering for the event
Now the obvious first reaction is to simply create these accounts are regular accounts. BUT,
- sometimes a position is handled by more than 1 person. For example, the current chairman might be being helped by last year's chairman - they both need access to the account. Same with Registration.
- sometimes a person in a position is ALSO a current club officer. Now that person has to check 2 different email accounts.
- The people serving in the positions change year after. If the club secretary happens to be the vendor coordinator this year, we can't just make "vendors" be an alias for "secretary" because next year one or both of those roles might be performed by 2 completely new people.
So it looks like NONE of the choices below will really do what we're wanting
- real account where people share the password
- Delegated inbox
- Shared inbox (ala google groups).
Where do I go from here? I'm out of ideas.
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