File and Email Retention Before Employee Leaves

[danm]

Hi, I'd like to see if I can get some help with securing an employee's files and emails before they leave. This was a critical employee and we need to make sure they do not delete any of their history (email and files) before they leave. Is there an easy way to do this?

[newman]

So there are a couple of options.  You can't prevent a user from deleting emails or files they own.  You can use Google Vault to maintain a copy even if the user deletes it.  It's not really a backup tool, but it can be used for situations like this.  Also, you can restore Drive and Gmail data deleted in the last 25 days.  If you are worried about from now until someone is about to leave the organization the 25 day window is probably enough.

[james_rawlyk]

That's a tricky situation.  Since we are public organization with a data retention policies, we ended up purchasing a backup solution from SysCloud for this type of thing.   Everything gets backed up no matter what for the duration of our retention period.    We use Vault as well but retrieving large numbers of files was really difficult.