How to transfer Gmail consumer and alias domain consumer account into ONE Workspace work account

[thatonealma]

The business wants to move to Google Workspace and I had two consumer accounts: a Gmail account (where I stored lots of business data) and an alias with the business domain (where I also stored lots of business data). Now that the business is migrating to Workspace, all work data needs to be transferred into ONE work account. 

Is that possible? 
If yes, please let me know how to do that.
If no, what could be an alternative? 

Thanks!

[icrew · Accepted solution]

There are a couple of ways to do this:

1) If you have a consumer account that uses an address in your domain, it's possible to use the "Transfer tool for unmanaged users" to bring that account into your new Workspace instance. See https://support.google.com/a/answer/7062710?hl=en for the details.

2) For the content in your Gmail account, one option is to create a Shared Drive with an account in the Workspace domain, add the Gmail account to that Shared Drive, and drag stuff from your Gmail MyDrive into the Shared Drive. That will transfer the ownership to the Workspace domain. It is a bit of a pain, though, as you can only drag files, not folders, from Gmail into the Shared Drive.

Hope that helps, at least a little,

Ian

[cryptochrome]

Unfortunately, Google itself does not allow you to merge or migrate data from personal accounts into Workspace accounts. The one exception to this rule being emails. Your best bet is to use a third-party service like CloudM or Multcloud, which allow you to migrate all data from one account to another. 

[icrew · Accepted solution]

There are a couple of ways to do this:

1) If you have a consumer account that uses an address in your domain, it's possible to use the "Transfer tool for unmanaged users" to bring that account into your new Workspace instance. See https://support.google.com/a/answer/7062710?hl=en for the details.

2) For the content in your Gmail account, one option is to create a Shared Drive with an account in the Workspace domain, add the Gmail account to that Shared Drive, and drag stuff from your Gmail MyDrive into the Shared Drive. That will transfer the ownership to the Workspace domain. It is a bit of a pain, though, as you can only drag files, not folders, from Gmail into the Shared Drive.

Hope that helps, at least a little,

Ian

[cryptochrome]

---

@icrew wrote:

1) If you have a consumer account that uses an address in your domain, it's possible to use the "Transfer tool for unmanaged users" to bring that account into your new Workspace instance. See https://support.google.com/a/answer/7062710?hl=en for the details.

---

Wow, this is awesome. I didn't know about this. Thanks for sharing!

[christiannewman · Accepted solution]

One more option... but it requires you to give up the gmail.com email address.

If you won't need the gmail.com email address in the future, you could:

1. Export email history from the gmail.com account (use Google Takeout or Got Your Back).

2. Delete the Gmail service from the gmail.com account at which point you'll be forced to rename your account to an alternate email address (your desired Google Workspace email address). This essentially makes it an unmanaged account and therefore eligible to invite to your domain using the Transfer Tool for Unmanaged Users. You'll need to make sure that a) This email address doesn't already exist in Google Workspace; and b) You're somehow able to receive a confirmation email at that address (use a routing policy or something to redirect it).

3. Within 24 hours, the email address should appear in the Transfer Tool for Unmanaged Users, at which point it can be sent an invitation to join the domain.

4. Once the unmanaged user has been transferred into the Google Workspace domain, you can import the email history.