Solved: Limit user access to publicly share Shared Drive f... - Page 2

Capitan1 · 11-19-2024 11:05 AM

Hello,

I would like to only allow certain users (IT) access to publicly share folders and files in a shared drive while all other users will not be able to do so. Is this possible?

In my testing the only way to enable public sharing is to enable it by moving the GSD to an OU that enables it. Once you do that then ALL users have access to share files publicly with a link. I have not found another way to do this. Does anyone have any insight into this?

Thanks,

Justin

Zakaria

You're right @Capitan1! That setting works exactly how you described it. Here's the breakdown (true for all the sharing settings):

For anyone in that OU: It changes how sharing works in their own Drive (My Drive).
For shared drives in that OU: It changes the sharing settings for the whole shared drive, so it affects everyone who can updates file permissions.

We use a special shared drive to control who can share stuff publicly. This drive lives in an OU where we allow public sharing, but we don't actually put any users in that OU. Instead, we give specific people access to the shared drive.

This means they have to move or copy stuff over. But the good news is that it makes it way easier to keep track of what's shared publicly and who's doing the sharing.

View solution in original post

Limit user access to publicly share Shared Drive files and folders