Calendar Appointment Scheduler tips

[noah_edmiston]

I recently had to make an appointment schedule for 9 different school districts for an upcoming job fair. My idea was to create one email account and use that to create the 9 different appointment schedules in google calendar. After this was all done I tested it and found that since all of the schedules were on one calendar when one time slot on one schedule was taken up, the time slot was blocked on all 8 of the other schedules.

I don't know if it was due to a lack of research/testing, or because of Google's recent change to the availability check (link), but I can't think of any other solution to this besides creating an account for each school district appointment schedule.

I've briefly checked over the settings for each appointment schedule and I didn't see anything that would prevent Google calendar from checking for availability conflicts. Does anyone have any suggestions?

[ajojose33333344]

do you want those 9 schools to have 9 different time slots or 9 schools attending the event at the same time?

It would be great if you can help with any issue screenshot or by stating your issue specifics such as School A want a time schedule 6-7am , School B need time schedule 7-8am ..likewise..

By knowing the specifics we might be able to create the steps accordingly

[noah_edmiston]

Yes, I apologize for not including that. Attached is a screenshot of what I have set up.

All 9 of the schools will be at the same place at the same time on the same date (March 17, 2 PM - 7 PM). I was hoping to have 9 individual appointment schedules (which I've created and is seen in the screenshot) with time slots independent of the other schools' appointment schedules.

Let me know if I need to provide anything else.

[ajojose33333344]

If everyone is supposed to be at the same place from 2 PM to 7 PM why don't you simply send an invite? Because they don't have the option to choose their timing right?

or do they get to choose their own time in between 2PM to 7PM  like 30mins for each?, In that case you should create appointment schedules of 30 mins each.

The thing is it checks availability against your primary calendar.

[noah_edmiston]

So the way the appointment schedules are set up is meant for those who would like to set up an appointment online to apply for a position at each of these schools. I apologize for the lack of context. The screenshot will show how each scheduling appointment is set up. The plan was to set up these schedules and share the booking links online for those who want to set up appointments and give viewing access to that calendar to staff from each district so they can see who's booked an appointment.

[ajojose33333344 · Accepted solution]

If you are still looking for an option where all the events will be added to different calendars you should follow this option:

Uncheck the option Create appointment schedules instead of appointment slots.

By using appointment slots you can create ,appointment slots on multiple calendars by creating new calendars like school 1 ,school2,school 3 etc and then choosing the respective calendars while creating the appointment slots

[noah_edmiston]

Well, that's exactly what I was looking for, thank you. Do you know if Google will be getting rid of appointment slots in favor of appointment schedules?

[ajojose33333344]

Glad to hear that it is resolved.

Do you know if Google will be getting rid of appointment slots in favor of appointment schedules?- yes it seems , but as of now there is no official news about it , I think they will let us choose for the time being.

[massector]

Now I'm in the same boat with this same problem. Any other solution for this now that slots is no longer an option? Why Google would think that when creating multiple Schedules you would want them to block all the rest doesn't make any sense.

[DawgsClub]

I'm in the same boat as well. This really sucks because I wanted to use Google for my entire business structure but it seems that I'm going to have to use a separate calendar service. I run a dog grooming service and my appointments need to overlap.

[elisebell]

Same here - I need a way to run bookings of multiple separate facilities, and those times should be allowed to overlap, which I guess I can't do at all with schedules.

[Joseph_Ongresso]

I am in a different situation. I am a contractor for multiple companies and need to have separate schedules for each that block off slots on all my calendars when any event is booked.

However, the issue that I am having is that I need people in my organizations to see my total availability for all calendars, not just the particular schedule I use for their respective organization. When they search for my calendar in the "Search People" bar on the left side of GCal, they don't see my conflicts from my other schedules and I get double-booked. I don't want to send them an appointment calendar because then they can't pull up my calendar alongside other people in the organization at the same time to compare availability for all group members. I would include screenshots for all of these, but I don't see how to simply upload screenshots. Weird. Maybe try these 3 links to see what I'm talking about: What I want my teammates to see - 1) https://drive.google.com/file/d/1VCa-ISZA8nMJP0tpKoepkZj91MOVmZ_S/view What they actually see - 2) https://drive.google.com/file/d/1F6Gyq1BTh5arY9fQzwVFWzobuhBvPnIX/view Comparing schedules of multiple members of the organization to find a time that works for all - 3) https://drive.google.com/file/d/1ENa3xcNDgLdYUvC4fOZxi54FiaAuU853/view 

Does this make sense and does anyone know how to resolve this? 

[TibraOverseas]

I think google must consider to try option: ignore conflict for appointment schedule. The UI/UX another appointment options,  just too bad, like there is abandoned by developer. 

[icrew]

There are lots of third-party solutions in this space, such as Calendly. As is often the case with the tools included with Workspace, they do the very most basic use cases in a reasonably-OK manner, but once you get the slightest bit more complex, things go much less well. 

(Another example of that is that even though Workspace includes Meet, most organizations I work with also provide Zoom (or Teams) to their users, as Meet is depressingly basic in many ways.)

If you do want to try to convince Google to do better, probably the best way to do so is via the feedback tool built into each product. For Calendar, for example, it's under the "?" menu as shown below. Google Cloud Community (this site), is as the name implies, largely just a community peer-to-peer site. There's vanishingly little participation from folks who work for Google.

Hope that helps, at least a little,

Ian

[Joseph_Ongresso]

Ian,

Thanks a lot for the response. I've realized over time that what you say is
true. It's nice to have as many tools as possible in one place, but I also
understand how hard that is.

With companies dedicating all their resources to one tool, it's seemingly
impossible, even for a behemoth like Google, to keep up with all smaller
competitors on every front.

Cheers,
Joe

Joseph Novitzki | Sales Manager - North America
+57 301-524-8035 *Colombia*
+1 561-229-1682 *US*
www.ongresso.com