Hello Google Workspace community !
I am setting up the "non-profits" version of google workspace for an NGO. This NGO has been using for years about 1000 email addresses hosted by a provider other than google, which provides them for free and without limits (as many addresses as we want and no storage limit. Some of these addresses contain much more than 30GB of data).
It would be very cumbersome to migrate all these addresses to be hosted by google from now on and it is therefore certain that we will not do it in the short term.
So I'm wondering if it's possible to use Google Workspace while leaving our emails hosted with this other provider. I don't think it will be a problem for using google Drive but I have a question about the impact it will have on the use of other services (calendar, chats, meets, contacts).
Have any of you already tried such a configuration?
Thank you for your answers/feedbacks/suggestions
Kind regards,
Solved! Go to Solution.
Yes, the integration with Gmail and the other apps is in fact very deep, and that's why we typically do not recommend hosting email externally. But it can be done. It will just be cumbersome for your users, because they have to switch back and forth between two entirely different "ecosystems".
If you host your emails in a different environment, everything inside Google Workspace that is creating Email notifications etc. will have to be routed to the external email addresses. You can find out more about the different options here:
https://support.google.com/a/answer/2685650
You probably want to take a closer look at the first delivery options, which is called "Split Delivery".
All that being said, I would encourage you to make a clean cut and put your phase 2 into your phase 1, e. g. migrate email from the get go. While Google's own email migration options are very rudimentary, there are options available from third-parties that really make this very easy. A tool like CloudM for example can migrate all your data and emails and automatically create the corresponding users for you in Google Workspace all in one go. Take a closer look at the CloudM Migrate product.
User | Count |
---|---|
4 | |
2 | |
1 | |
1 | |
1 |