Issue with exceeding pooled storage

[kaneeldias]

We (AIESEC, aiesec.org) are a youth-run not-for-profit organization with over 30,000 members across the globe, and we currently use "Google Workspace for Nonprofits" for email, sharing and collaboration across the organization.

A week ago, our users received an alert stating that we had exceeded our storage capacity (100TB). We are currently using over 600TB of storage. Even if we delete old files and de-activate old accounts, the most we'd be able to get our storage down to is ~250TB.

We cannot afford to purchase additional pooled storage at 300USD/10TB/mo as this would cost nearly 50,000 USD annually to increase our limit to 250TB.

Upgrading to the "Business Starter" plan may be an option, as it would add 2TB to the pooled storage per user for only 3 USD a month. But we cannot afford to purchase for every single one of our accounts.

If anyone could recommend a solution to this, it would be very much appreciated.

Thanks in advance 🙂

[icrew · Accepted solution]

A few thoughts:

• Yes, it’s tough—here at UC Berkeley, we’re working to get down from 12PB to about 2PB. 
• One of the tactics we’re using is to move older, more archival stuff to storage like Amazon Glacier Deep Archive or Google Cloud Storage Archive Class, using a tool like rclone (rclone.org)
• Talk to your reseller/Google rep—the rate for additional storage for nonprofits might be less than for commercial entities. 
• Talk to your reseller/Google rep about whether it’s possible to do “partial domain licensing” to increase just some of your users to the Business plan. I’m not sure if it’s possible to mix nonprofit with other licenses, though.

And good luck! It is a pretty big project, unfortunately…

Cheers,

Ian

[Em2]

I am an older member and my aiesec gmail account has been disabled. I have lost very important mails. Please help me recover my account.

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[kaneeldias]

Hi Ian,

Thank you very much for your suggestions. This is very helpful!

Your suggestion on "partial domain licensing" sounds promising. Do you have any recommendations on how we should pursue this?

[icrew]

Talk to your reseller or Google rep—I’m afraid I don’t have much more to offer on that front…