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Hi Google Workspace Community!
Stay up-to-date on all the latest with Google Workspace by reading our Google Workspace Customer Newsletter! Posted every month, this is where you can see a summary of major product updates, resources, learning, training, best practices, and events that can help you take productivity and collaboration with Google Workspace to the next level.
To subscribe to this newsletter, click on the label, "Customer Newsletter." Then click on "Subscribe to this label." You can always manage your notifications and email subscriptions later on from your Community settings (more info on that here).
Highlighted content
How TELUS is using Google Workspace to bring their sustainability vision to life
See the landing page and video on The Atlantic, showcasing how TELUS is using Google Workspace to bring their ambitious sustainability vision to life. With Workspace, TELUS employees can securely and seamlessly co-create and collaborate from any device.
These tools have helped advance the company’s environmental initiatives—from upcycling preloved devices to achieving LEED Platinum certification for its buildings. And because the company approaches sustainability as a collective responsibility, results have come from all across the business. Since 2010, TELUS has reduced greenhouse gas emissions company-wide by 41 percent. Last year, it generated and procured 138,651 MWh of renewable energy and recycled over 1,200 metric tonnes of e-waste.
In the office, at home, or on the go, TELUS team members are working together to make the company carbon neutral by 2030. And they’re using Google Workspace’s next-generation collaboration tools—Gmail, Chat, Calendar, Drive, Docs, Sheets, Meet and more—to bring this shared mission to life.
December 14: Google Workspace for frontline workers
Join us on December 14th for the last Google Workspace Community webinar of the year (we'll be back in 2023!) on how to deliver mobile, integrated, and secure experiences that enable frontline workers to do their best in any environment.
Learning and training
Udacity t-shirt campaign
Don't miss out on the limited-time offer from Udacity and Google Cloud for the first 200 students who finish the Getting Started with #GoogleWorkspace Course: complete the course by December 9th to be eligible to receive a no-cost Google Cloud t-shirt. Start learning today!
Earn the Professional Google Workspace Administrator Certification
In case you missed it, we hosted an Exam Guide Deep Dive and Q&A session on the Professional Google Workspace Administrator Certification. Watch it on demand now!
And stay tuned for a recap blog with key takeaways, a resource roundup, and written Q&A.
How to use Google Sheets: Tutorial for beginners
Check out this new video on How to use Google Sheets for beginners. This is a great video that covers basic functionality all the way up through VLOOKUP and pivot tables.
Product updates
Use smart chips in Google Sheets as links on mobile
With smart canvas, you’re currently able quickly add people and files into Google Sheets with smart chips on the web. Starting this week on mobile, these chips are treated like linked text and will show relevant hovercards and context menu items.
Offline printing now available for Google Sheets
We’ve launched offline printing to support users working in a Sheet with offline access. In addition, emojis and system fonts are now included in offline printing. This feature is only available to those using Google Chrome. As a reminder, your organization can encrypt Sheets files with Workspace Client-side encryption, an additional feature supported by offline printing. Learn more.
Improved flow for expiring access controls in Google Drive
You can now set expiring access when sharing files in My Drive. This update improves the existing expiring access capabilities by allowing you to add an expiration when sharing, as opposed to after a person already has access to the file.
Google for Education transformation reports window open for customers worldwide
Google for Education transformation reports are available for K-12 Google Workspace for Education customers worldwide, at no cost. Note: transformation reports are only available in English at this time.
Manage projects and tasks with a new timeline view on Google Sheets
We’ve introduced an interactive timeline view that allows you to track projects in Google Sheets. This new visual layer displays project information stored in Sheets, such as the task start and end date, description, and owner.
Easily assign Tasks from Google Docs on mobile
Earlier this year, we made it easier for you to assign Tasks from Google Docs. This enables you to assign a checklist item to yourself or a colleague that will then show up in the assignee’s Tasks list. When edits are made to an assigned item in Tasks, such as a change to the title, due date or completion state, those updates will show in the Doc, and vice versa. We’re excited to announce that this is now available on the Docs Android and iOS apps.
The new Gmail user interface is becoming the standard experience
At the beginning of 2022, we announced a new user interface and a customizable, integrated view for Gmail. Starting this month, this user interface will become the standard experience for Gmail, with no option to revert back to the “original view.” With the new UI, users are still able to change their Gmail theme, inbox type, and more through quick settings.
Trust rules in Google Drive now generally available
In July 2022, we announced an open beta for trust rules in Google Drive. Beginning today, this feature will become available for eligible Google Workspace customers. Trust rules give admins more control over how files can be shared, both within and outside of their organization. For example, admins can limit what specific departments can access versus other parts of their organization.
Use Key Migration to change or add key services for Client-side encryption
As we continue to expand Client-side encryption (CSE) across Google Workspace products, we’re introducing Key Migration which allows admins to enable additional key services or change their existing key service. In both cases, built-in controls ensure key migrations are performed safely, with support for backup key services and potential roll backs. These ensure encrypted data remains inaccessible to Google and fidelity is maintained through the migration process.
Drag content from Google Slides into other apps on Android
Over the last several months, we’ve added numerous new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android. This week, we’ve launched the ability to easily drag text and image content from Google Slides into other apps on Android.
Concentrate or disconnect with scheduled Do Not Disturb on Google Chat
You can now set a recurring schedule so you are not disturbed by Chat notifications on web, Android, and iOS.
Use Access Approvals to control data access during support or maintenance
This week, we introduced Access Approvals, which builds on Access Transparency and Access Management. Access Approvals allows customers to explicitly approve or deny Google employees access to data during support and general maintenance. Access approvals will be rolling out over the course of the next several weeks.
Sharing suggestions in Google Drive make collaborating easier
We've made it easier to share files with the people you typically share with in Google Drive. With this feature, suggested recipients will appear in the sharing dialog to speed up collaboration across your organization.
Resizing pivot tables in Google Sheets
We’re excited to announce a requested feature that allows you to resize the pivot table editor side panel when creating or editing a pivot table. This functionality is especially useful when the names of columns or fields are too long and you want to see the text in its entirety. Learn more.
Improved search results based on recent search activity in Gmail
In July, we announced better search and suggestion options in Gmail. Now, when using Gmail on the web, this also includes better search results based on your recent search activity in Gmail. This enhancement to Gmail search makes results more relevant and contextual.
Share Google Docs, Sheets, and Slides files in Google Meet chat
Earlier this year, we announced the ability to join or present to a Google Meet call from Google Docs, Sheets, or Slides. Now, if you are presenting or joining a meeting from a file, you can easily share that file with meeting attendees through in-meeting chat. With this update you’re able to grant access to a document, spreadsheet, or presentation to all or select meeting attendees, allowing everyone in the meeting to collaborate while having a conversation.
Introducing AppSheet Databases
In this video, learn about AppSheet's new first-party, native database modeling tool, and how to quickly construct a database and generate an app from it. Plus, check out our latest AppSheet Office Hours recap post for more details, including how AppSheet Databases compares to Sheets, a use case demo, and answers to FAQs.
Google Workspace productivity tips
How to accept all suggested edits at once in Google Docs
Have you received a ton of great suggestions in a Google Doc? Want to approve them all at the same time? You can accept all the suggestions at once to save time when reviewing documents.
How to view edit history for cells in Sheets
Do you want to know who completed a checkbox in Sheets or who changed that one line item in the budget? You can always view the revision history for an entire sheet, but now you can view the edit history for an individual cell.
How to create a new group to call in Google Meet
Use the new Meet app for 1:1 and group video calling: The classic Duo end-to-end encrypted experience that involves ringing a number or group directly. Your call will have a lock icon and an in-call watermark confirming it is end-to-end-encrypted.
More videos available on the Google Workspace YouTube channel.
Podcasts
Pivot! Resize your Pivot Table editor in Sheets, improved search results and sharing your file link through the Meet chat. Listen here
Schedule DND on chat, Consolidated controls for Take out, new Drive sharing suggestions. Listen here
Gmail original view is gone! Trust rules in Google Drive is now generally available, Using Key Migration to change or add key services for Client-side encryption. Listen here
Migrate your sites! Reminder to migrate your legacy Sites, timeline view on sheets and improved flow of expiring access control in Google Drive. Listen here
Workspace podcast 100th episode! Find out about the 9 updates and 6 new items announced in this episode. Listen here
Check out Workspace Recap for more podcasts.