Forms Requires Sign In

[dlars95]

Last year we created a form for our membership. But it required people to sign in to a gmail account to fill it out. The form does not have the option "Requires Sign in" checked, so what happened? We need a form that does not require sign in as our membership is elderly and many do not have gmail accounts. Do we need to give up on Google forms?

[mcpssgoogleapps]

Are you collecting email addresses - either under Settings > Responses or Settings > Default? I believe those will require them to sign into a Google account.

[atillam6]

No, no emails collected.  No restrictions, still it is asking them to sign in.

[KAM]

@dlars95 or using file uploads? -KAM

[Mr_Shane]

Hi dlars95,

Using any the following settings will require respondents to log in before being able to complete a Form:

• "Collect email addresses" is set to "Verified".
• "Allow response editing" is enabled
• "Limit to 1 response" is enabled

Note:

• When "Collect email addresses" is set to "Responder input", the user can manually enter an email address.
• When "Collect email addresses" is set to "Verified", the user is required to click the checkbox for an email address. See announcement: Google Workspace Updates Recap: 2023-06-23

Also, using a file upload question, which allows a respondent to upload a file, will require the respondent to be signed into an account.

In order to allow users fill the Form without log-in, you need to:

1. Open the form in Google Forms.
2. Eliminate all file upload questions.
3. At the top of the form, click "Settings".
4. Next to "Responses", click the down-pointing arrow ▼.
5. Set "Collect email addresses" to "Do not collect".
6. Disable "Allow response editing".
7. Disable "Limit to 1 response".

Next, if users see the notification "Sign in to Google to save your progress", then the form is allowing users to Autosave response progress before submission. To prevent users from saving their progress (for up to 30 days), you need to:

1. Open the form in Google Forms.
2. At the top of the form, click Settings.
3. Next to "Presentation", click the down-pointing arrow ▼.
4. Enable "Disable auto-save for all respondents".

NOTE: the red * Required notification is simply informing that any question with a red asterisk is a question that requires an answer. It doesn't mean the user must login.

Finally, if the Form is on a Shared drive, and users get a message that says "You need permission", then follow these procedures to remove the requirement, so that anyone with the link can fill out the form:

1. Open the form in Google Forms.
2. At the top of the form, click Settings.
3. Next to "Responses", click the down-pointing arrow ▼.
4. Disable "Restrict to users in [yourdomain.com] and its trusted organizations".

I hope that clarifies the situation.

[coreynelson1]

Hi - Is this still true for all three of these settings?

[Mr_Shane]

Hi there,

Since Forms have been updated, heres the latest information:

The form will require respondents to login if ANY of the following are true:

• "General access > Responder view" is set to "Restricted" and the user trying to access the form has been added to the "People with access" but has not logged into their Google/Gmail account when accessing the form.
• The form has a file upload question.
• "Collect email addresses" is set to "Verified". Note: This setting will capture the respondents Gmail/Google email address.
• "Allow response editing" is enabled.
• "Limit to 1 response" is enabled.
• "Disable auto-save for all respondents" is disabled.
• For Workspace accounts (NOT personal gmail accounts): "Restrict to users in {yourdomain܂com}" is enabled.

To allow public access to the form without requiring respondents to login, ALL of the following must be true:

• "General access > Responder view" is set to "Anyone with the link"
• The form doesn't have any file upload questions.
• "Collect email addresses" is NOT set to "Verified". Note: If "Collect email addresses" is set to "Responder input", the respondent can manually enter an email address.
• "Allow response editing" is disabled.
• "Limit to 1 response" is disabled.
• "Disable auto-save for all respondents" is enabled.
• For Workspace accounts (NOT personal gmail accounts): "Restrict to users in {yourdomain܂com}" is disabled.

Screenshots of settings that should allow (anonymous) responses without login: